Website decideconsultng  Our amazing client in the Spoke Washington area is actively seeking an Administrative Assistant to support their Field Construction office. This is an immediate need and a long term contract opportunity. What you will be doing: Monitor administrative projects, maintain schedules, perform some billing functions, and serve as a

 Our amazing client in the Spoke Washington area is actively seeking an Administrative Assistant to support their Field Construction office. This is an immediate need and a long term contract opportunity.
What you will be doing:

  • Monitor administrative projects, maintain schedules, perform some billing functions, and serve as a backup to the existing assistant in the office
  • Use business software applications (e.g. word processing, presentation, and spreadsheet) to prepare correspondence, reports, presentations, agendas, meeting minutes, etc.
  • Prepare responses to routine correspondence and inquires
  • Review/Enter/Process data for invoicing of clients
  • Utilize and maintain customer software and databases
  • Maintain files and records, analyze data, and coordinate preparation of reports.
  • Work collaboratively and coordinate with other Administrative Assistants for planning and implementing events and meetings during the year.
  • Assist Leadership with all functions of daily operations, including screening calls, coordinating travel arrangements, and processing expense reports, maintaining calendars and scheduling meetings.
  • Manage invoices and coordinate invoice approvals, work with Accounting for department purchases.
  • Maintain supply inventory; anticipate supply needs; place and expedite supply orders and verify receipts.

What you bring to the table:

  • High School Diploma Required; Associate degree preferred or its equivalent and 3 years of experience.
  • Ability to maintain confidentiality while working with sensitive information •
  • Self-starter who is able to work independently while supporting the needs of the team
  • Excellent oral and written skills with an emphasis on grammar and proof reading
  • Strong decision-making skills
  • Strong project coordination skills
  • Ability to prioritize deliverables to meet timelines

Recruiter: Jack Vann

Position Type: Contract
Experience Level:

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To apply for this job email your details to jvann@decideconsulting.com